HOA data from recorded declarations, not a guessed directory.
Homeowners associations leave a public trail: recorded declarations and covenants, state association registrations, nonprofit entity filings, and recorded liens. Recordpipe assembles that trail into association data: which parcels sit in which association, who the registered entity is, and what has been recorded against the community.
Association identification
Declarations and registrations mapped to the parcels they govern.
Entity records
Nonprofit and registration filings for each association, with officers and agents as filed.
HOA liens
Recorded association liens and releases, tracked on cadence.
Parcel-level coverage
Every parcel tagged with its association where the public record supports it.
HOA data from the public record: declarations, plats, and nonprofit filings
HOA data has a reputation for being impossible to get, and that is only partly true. There is no national list, and most associations never advertise themselves. But every association leaves a paper trail in the public record: a recorded declaration of covenants, a plat or condominium map that defines the parcels it governs, a nonprofit entity filed with the state, and in a growing number of states, a registration with a regulator. Community association data built from those filings is public, verifiable, and current.
Recordpipe collects those records from the counties and states you specify and resolves them to the association: name as recorded, type (homeowners, condominium, property owners, master), jurisdiction, the recorded declaration and its instrument number, the state entity record and its status, and the registered agent and management company as published in filings. Delivery is by file, API, webhook, or dashboard, one-time or on a cadence.
The $500 scoping tells you what your target counties actually record and how well it resolves, with a sample in 5 business days.
Building an HOA list that maps associations to the parcels they govern
An HOA list with names and nothing else is a phone book. What makes association data useful is the join to property: which parcels each association governs, what those parcels carry on the assessor roll, how many units are in the community, and who the owner of record is on each one. The declaration and plat carry that linkage in the record. Recordpipe's pipelines read it and deliver the association with its governed parcel set attached.
That join turns a list into a workflow. A lender can check whether a subject property sits in an association before ordering documents. A vendor can size an association before pitching it. An investor can see the association's footprint and its recorded lien activity side by side. An analyst can compare associations across a metro on unit count, age of declaration, and entity status without a single phone call.
Contact points come as published in public filings — the registered agent, the management company of record, the mailing address on the nonprofit filing. No scraped private contact data, no board member personal numbers. An HOA contact list built from filings is what we deliver; enrichment beyond that is your call.
HOA liens: the recorded signal for delinquency and collections
HOA liens are the loudest thing an association ever puts on the public record. When an owner stops paying assessments, the association records a lien against the parcel, and in some states can move to foreclose on it. That instrument is public the day it is recorded. For an investor, it is an early distress flag on a property that may never appear in a lender's foreclosure filing. For a lender or servicer, it is a title issue that affects the collateral. For a collections or legal team serving associations, it is the pipeline itself.
Recordpipe delivers HOA liens as structured events joined to both the parcel and the association: instrument number, recorded date, claimed amount where stated in the filing, the recording association, and release or satisfaction when that instrument follows. Liens that get released are marked, not dropped, so the history on a parcel stays honest.
Where you want it, the lien feed runs alongside the same parcel's foreclosure and tax-delinquency filings from Recordpipe's other pipelines, so one property shows one timeline across every distress signal the record carries.
Community association data for lenders, insurers, and the vendors who serve associations
Community association data serves several industries that rarely talk to each other. Lenders need to identify associations and their governing documents for project review. Insurers writing association master policies want the footprint and entity status. Property managers, landscapers, roofers, pool companies, and reserve-study firms sell to boards and need to know which associations exist, where, and how large they are. Title companies and closing attorneys need the association on every transaction inside one.
All of them are working from the same public record, and Recordpipe delivers it the same way to each: one schema, association-level records with parcel joins and lien history, updated on the cadence you set. The AI analysis layer filters and ranks by the criteria your team specifies — unit count band, county, declaration age, lien activity, entity status — and dedupes associations that appear under variant names across filings.
This is raw public data, not a consumer report, and Recordpipe is not a CRA. Any use touching a person's eligibility for housing, credit, or insurance gets compliance review at intake. Engagements are fixed-price from $5,000; we reply within 2 business days.
What a delivery looks like
| Field | Description |
|---|---|
| association_name | Name as recorded in the declaration or state entity filing, with variant names resolved. |
| association_type | Homeowners, condominium, property owners, cooperative, or master association. |
| declaration_instrument_no | Recorded declaration of covenants or condominium map, with recording county and state — your verification path to the source. |
| declaration_recorded_date | Date the governing document was recorded, a proxy for community age. |
| state_entity_status | Nonprofit entity status as published: active, delinquent, dissolved, or not found. |
| registered_agent_as_published | Agent name and address from the state entity filing. |
| management_company_as_published | Management company where named in a recorded or state filing; blank where not published. |
| governed_parcels | Parcel numbers and situs addresses the declaration or plat places inside the association. |
| lien_events | Recorded HOA liens on governed parcels: instrument number, date, amount as stated, and release status. |
| first_seen_at | When the association or its latest event entered your feed. |
In the field.
Vendors selling to associations: a sized, current target list
A landscaping, roofing, or property management sales team can work an HOA list filtered by county and unit-count band, with the management company and registered agent as published in filings, and prioritize associations whose declarations are old enough that major maintenance is due.
Investors: HOA liens as an early distress signal
An acquisitions team can watch new HOA liens across its target counties, joined to the parcel and to any foreclosure or tax-delinquency filings on the same property, and reach owners whose situation may be solved by a sale before an association foreclosure runs its course.
Lenders and title: association identification on every file
A lender's project review team or a title company can check whether a subject property sits inside an association, pull the recorded declaration reference, and see open lien activity on the parcel — before ordering documents or clearing title. Every reference is verifiable at the recorder's office.
Insurers and analysts: the association landscape by metro
An insurer writing master policies or a research team can compare associations across a metro on type, size, declaration age, and entity status from one schema, and track new communities as their declarations record. Lien activity by association adds a delinquency read no survey provides.
HOA list for management companies, lenders, insurers, and home services
Contact points are delivered as published in public filings only; no scraped private contact data. Fixed-price from $5,000; scoping is $500, credited.