One county property records dataset for your whole footprint
Multi-market property management runs on data that was never designed to travel. Each county publishes ownership, assessment, and tax records its own way: different field names, different identifiers, different update rhythms. Teams cope with spreadsheets, per-market logins, and institutional knowledge that leaves when a coordinator does. A county property records dataset — one schema, every market — replaces that coping.
Recordpipe builds and runs the collection layer: assessor rolls, recorder activity, tax status, permits, and code enforcement records from every county in your footprint, normalized into consistent fields and joined on stable identifiers. Adding a market means extending the pipeline, not learning another county's quirks. The deliverable arrives as bulk files, a hosted API, or webhook alerts — and it stays current on a cadence you choose, because a portfolio dataset that drifts stale is just a prettier version of the problem you started with.
Code violation data and lien activity as a change feed
The expensive surprises in property management are published events: a code violation opened on a managed property, a lien recorded against a parcel, an ownership transfer on a building whose owner just told you nothing was changing. Counties publish all of it — the failure mode is that nobody is watching, and the news arrives at renewal or in a resident complaint.
A monitoring feed inverts that. Every parcel you manage sits on a watch list; on each refresh, the pipeline diffs the public record against the last capture and emits structured events for what changed: new violation, violation resolved, lien recorded, tax status shifted, deed transferred. Your ops system receives a webhook, your team works a queue instead of discovering problems. The same feed can watch prospective properties during due diligence, so a pending acquisition's record activity is visible before the deal closes rather than after.
Acquisition screening with bulk parcel data
Growth into a new market usually starts with a question the county can already answer: which parcels match our buy-box? Property type, assessment band, ownership tenure patterns, absentee ownership, permit history — the raw signals are all in the public record, scattered across offices that never intended them to be queried together.
A bulk parcel pull assembles them: one structured dataset of every parcel in the target market matching your criteria, with ownership, assessment, and activity fields aligned to the same schema as your existing markets. Business development teams use the same builds to prospect for management contracts — absentee owners and multi-parcel portfolios are visible in assessor data, with owner names and mailing addresses as the public record publishes them. We deliver no scraped private contact data; the record itself is the product, and enrichment is your call.
A property data API your ops stack can build on
Some teams want files; increasingly, property management platforms want an endpoint. Recordpipe stands up a hosted API on your dataset — your schema, keys and documentation for your developers, with the managed collection behind it keeping every record refreshed. Ops tools query parcels on demand, dashboards read live status, and webhook subscriptions push change events into whatever system runs your workflows.
The engagement model is built to be tested cheaply. Scoping costs $500, is credited to your contract, and delivers a feasibility read plus a sample from your highest-priority market within 5 business days. From there, contracts are fixed-price — from $5,000 for a focused build, scaling with markets, record types, and cadence — so a portfolio-wide data layer is a quoted number, not an open-ended integration project.
What a delivery looks like
| Field | Description |
|---|---|
| parcel_id | Stable identifier reconciled across assessor and recorder references for the same parcel. |
| situs_address | Property address, normalized, alongside the address as the county publishes it. |
| owner_name | Current owner of record as published in assessor data. |
| owner_mailing_address | Mailing address from the assessment roll — the channel that reaches absentee owners. |
| assessment | Assessed values and classifications in the county's own terms, with capture date. |
| tax_status | Current standing as published, with delinquency flags where the county publishes them. |
| violation_activity | Open and resolved code enforcement records tied to the parcel, where published. |
| permit_activity | Permit filings on the parcel with type and status as issued. |
| last_transfer | Most recent recorded deed event: parties and instrument type as published. |
| change_flag | What changed since your last delivery — drives the monitoring queue. |