Property owner data from the records that define ownership
Ownership isn't a mystery — it's a public record. Assessor rolls name the owner of every parcel and where the tax bill goes. Recorder files show when title changed hands and to whom. State corporate filings show who stands behind an entity owner. Property owner data built from those sources is verifiable in a way no recycled database can be: every row traces to a filing you could pull yourself.
Recordpipe assembles owner datasets from these records across whatever footprint you sell into — one metro, one state, or a national owner graph. The infrastructure that processes over one million public records nightly does the collection; the custom work is shaping the output to your motion: which owners, which segments, which fields, which cadence.
The result is a dataset your team can defend. When a rep asks where a record came from, the answer is a specific public filing — not a vendor's black box, not a guessed match, not somebody's scraped profile.
Absentee owner lists that reach the actual owner
The most valuable field on an assessor roll is often the least glamorous: the mailing address. When it differs from the property address, you're looking at an absentee owner — a landlord, an out-of-state investor, an inheritor who hasn't decided what to do with the place. An absentee owner list is just that comparison, done carefully, at scale, across every parcel in your territory.
Careful matters. Address comparison done naively produces junk — formatting differences masquerading as absenteeism, PO boxes miscounted, owners with several properties counted as strangers to themselves. We standardize both addresses before comparing, so the absentee flag means what it says.
Segments sharpen from there: out-of-state versus in-state absentee, multi-family versus single-family holdings, recent purchasers versus long-tenured owners by last transfer date. Each segment is a different conversation for your team, and each is defined in scoping against a sample of your actual market.
Behind the LLC: landlord lists with entity resolution
A growing share of rental property is held in entities, which makes a naive landlord list a directory of LLC names with no one to talk to. The fix is public record too. State corporate filings publish registered agents, officers, and business addresses for the entities on the assessor roll. Join the two and the picture resolves: the person who signed the formation documents, the address that recurs across several holding companies, the portfolio behind the shell names.
Recordpipe does that join as part of the build. Where an entity owner resolves through its filings, the delivered row carries the entity name, the resolution — agent, officer, or shared-address linkage — and the source filing it came from, so your team can see the evidence, not just the conclusion.
To be precise about what this is: entity resolution from public corporate filings. It is not skip-tracing and not people-search. Where the trail runs through filings, we follow it; where it doesn't, the row says so honestly.
Portfolio mapping: from parcels to accounts
Your reps don't work parcels; they work accounts. An owner holding many properties under several entity names is one relationship — and a much bigger one than the parcel-level view suggests. Portfolio mapping resolves that: parcels grouped under a common owner across name variants and entity structures, with the parcel detail preserved underneath.
That grouping changes how a list gets worked. Portfolio-size thresholds separate the accidental landlord from the professional operator. Territory assignment happens at the owner level, so the same investor isn't called by different reps about different buildings. Suppression is cleaner too — one opt-out removes the whole account.
Delivery is a one-time list or a refreshed feed, by file, API, or webhook. Fixed-price after a $500 scoping with a sample from your own market, delivered within 5 business days. Feeds start at $5,000; enterprise builds run to $3 million. A single-metro landlord list is a real order — the scoping quote will usually land at the contract floor.
What a delivery looks like
| Field | Description |
|---|---|
| situs_address | Property address, standardized. |
| parcel_id | Assessor parcel number for the property. |
| owner_name | Owner of record exactly as it appears on the assessor roll. |
| owner_mailing_address | Where the tax bill goes — the channel that reaches absentee owners. |
| owner_type | Individual, entity, or trust, as classified from the record. |
| absentee_flag | Mailing address differs from situs, after standardization of both. |
| entity_resolution | For entity owners: registered agent, officers, and business address as published in corporate filings, with the source filing cited. |
| portfolio_id | Groups parcels resolved to the same owner across entities and name variants. |
| last_transfer_date | Recording date of the most recent transfer on the parcel. |
| contact_points_as_filed | Phone or email only where a public filing itself publishes one, exactly as filed. |